Control Document in Freight Transport: Complete Guide
The control document in freight transport is a legal requirement in road logistics within Spain. It certifies the contract between the shipper and the carrier and ensures that the transport complies with current regulations.
What is the control document in freight transport?
It is a written contract that must accompany every shipment transported by road in Spain. Its purpose is to identify the cargo, certify the legality of the transport, and prevent fines.
Who must carry the control document?
- The shipper, who contracts the service.
- The carrier, who performs the transport.
Both are responsible for ensuring the document is available onboard during the entire trip.
Mandatory contents of the control document
- Shipper and consignee details: tax ID and addresses.
- Cargo description: type, weight, dimensions, and declared value.
- Carrier and vehicle details: company name, license plate, driver’s name.
- Route and delivery point: origin and destination.
- Signatures and seals: to validate the contract.
Difference between control document and CMR consignment note
- Control document: mandatory for domestic transport within Spain.
- CMR consignment note: required for international transport under the CMR Convention.
Penalties for not carrying the control document
- Fines of up to €2,000.
- Joint liability between shipper and carrier.
- Incorrect or missing data can also lead to sanctions.
Digital control document
The document can also be used in digital format if it contains all mandatory fields and can be presented during inspections.
How to fill in a control document step by step
- Enter shipper and consignee details.
- Provide an accurate description of the cargo.
- Add carrier and vehicle details.
- Indicate origin, destination, and special conditions.
- Sign and seal the document.
- Keep a copy in the vehicle and at the company.
Models and downloads
The Spanish Ministry of Transport and sector associations provide official templates in PDF and digital versions.
Frequently Asked Questions
What is the control document in freight transport?
It is a mandatory document that certifies the transport contract between shipper and carrier in Spain.
Is it always required to carry the control document?
Yes, it must accompany all cargo transported by road within Spanish territory.
What is the difference between the control document and the CMR consignment note?
The control document is used for domestic transport, while the CMR applies to international shipments.
